FOR IMMEDIATE RELEASE

CLERK ACOCELLA ANNOUNCES

“RECORDS MANAGEMENT DAY” FOR THE TOWN OF HARRISON

Initiative will remove paper clutter and pave the way for savings on town resources


HARRISON, NY- Town Clerk Acocella announced this evening that January 23, 2009 will be the first ever “Records Management Day” in the Town of Harrison. Since taking office last January the Clerk, who also serves as the Records Management Officer for the Town of Harrison reviewed the practices of the departments for filing and retaining government records. Mr. Acocella saw room for improvement in several areas and is taking action to begin new practices and setting the tone for more efficiency in the future. “Every government document that comes through these halls is my responsibility, I do not take this job lightly and I intend to set out new initiatives that will save on time and resources in the future” Mr. Acocella stated. Acocella met with Clerks from around Westchester back in November to brain storm to find a solution for a growing problem that is also happening in the neighboring communities. “Everyone is out of space. There is just no more room to store these files" Mr. Acocella said. Records Management Day is designed for employees to report to work as usual but certain offices will be closed for the day so they can focus on going through old files, sort out duplicates they don’t need, prepare old files to be shredded and prepare archive files to be sent to the offsite facility for Town archives. “By the end of the day, each department should have a shred pile and an archive pile. The shred pile will conform to the NYS Records Retention Schedule which clearly outlines how long you must keep a document for. The archive pile will be logged into a computer database and sent to an offsite archives facility” Acocella stated.


Records Management Day will be Phase I of what Clerk Acocella is calling “Operation Good Housekeeping”. Phase II will come later and address accessibility issues the town is currently facing with the records they have at an offsite facility. “The goal is first get rid of the clutter. After we do that we can begin to search for a program that will digitize our remaining documents so all we have to do is point and click from our office computers. This is by far the boldest step taken to eliminate the waste, build better practices and save on future resources and I am proud the departments are standing with me on this very important issue" Acocella stated.


The following offices will be closed or have limited service on Records Management Day 2009. Please contact each office before Jan. 23rd for details on schedule:


Assessors Office – limited service

Mayor’s Office – limited service

Building Department

Purchasing Department- limited service

Engineering Department

Benefits Office

Law Department

Comptrollers Office – limited service

Town Clerk – limited service